Posted by NPAworldwide Headquarters on Jun 28, 2022

You may have noticed a new email notification from NPAmarketplace beginning late last week related to members who have downloaded your candidate(s). This is an expanded feature that was previously deployed in Matchmaker to comply with GDPR. GDPR is a sweeping privacy regulation in the European Union that was implemented in 2018. Job seekers (and other individuals) in the EU have a legal right to know who has “control” or possession of their personal data, and to have that personal data deleted upon request. Anyone who works with a job seeker living in the EU must comply with the GDPR requirements. You can learn more about your obligations under the GDPR here:

Since privacy laws are rapidly changing and expanding in other parts of the world, NPAworldwide is expanding our notification system to notify EVERY recruiter, EVERY time another member downloads your candidate record(s). This is something many members have requested over the years, regardless of privacy requirements. And rather than have to react and change each time a privacy law is adopted, our goal with this notification system is to ensure our compliance with multiple privacy requirements over a long period of time.

To summarize the new email notification, you can expect:

  1. When an NPAworldwide partner downloads your candidate record, you will receive an email notification alerting you to a new “data controller.” The data controller is the person who has downloaded that record.

  2. If your candidate lives in the European Union, you MUST notify that candidate about who has access to their data OR you can request that your partner delete that record from their system.

  3. If your candidate does NOT live in the European Union, no action is required.

Please be reminded that trading partners do not need your advance permission to download your candidate records. If you do not want members to CONTACT your candidates without your knowledge, you must answer NO to the “Contact this candidate directly” question on the candidate entry screen. Screening contact is not considered part of the placement process and does not need to be disclosed to the candidate-side recruiter. Whenever candidate contact information is released to a client company, immediate full disclosure of all information concerning a position, including the name of the client and location, must be communicated to the member supplying the candidate.

Please contact with any questions.